Software · IT Asset Management
Software Asset Management (SAM)
Know what you are entitled to, what you use and what is due for renewal.
NEXUS SAM manages software licences from purchase to renewal: entitlements, allocations, utilisation, validity and renewal dates. It keeps OEM and supplier records in one place and links each software asset to its technical support and maintenance history, including updates, upgrades, patches and fixes.
What is SAM
Licences you can account for, before an audit asks
Software Asset Management is the part of ezAtlas IT Asset Management that covers software: what you have bought the right to use, where it is deployed, how much of it is used and when it must be renewed.
SAM links entitlements to deployments, so your licence position stays current. Each title also carries its supplier, support contract and maintenance history: every update, upgrade, patch, bug fix and major functional change.
Compliance you can see
Entitled against allocated against used, per title, at any time.
No missed renewals
Validity and renewal dates drive alerts and a renewal workflow.
Every change on record
Updates, upgrades and patches are logged against the software asset they change.
Key capabilities
Licence control from entitlement to renewal
Four capability areas keep software spend, compliance and support under control.
Licence & Entitlement Management
What you own, where it is used, how much is left
01
Entitlement register
Record every licence entitlement with its metric (users, devices, cores or subscriptions), purchase reference, quantity and terms.
02
Allocation & utilisation
Track licence allocations to users, devices, departments and sites, and measure actual utilisation against what was bought.
03
Licence position assessment
Compare entitlement, allocation and deployment for each title to show compliant, near-limit and over-deployed positions before an audit does.
Validity & Renewals
Dates that act, not just display
01
Validity tracking
Hold the start, end and validity date of each licence and subscription, with a forward view of upcoming expiries.
02
Renewal workflow
Renewal dates trigger alerts and a renewal workflow. Review utilisation, then renew, right-size or retire before the due date.
OEM & Supplier Management
Everyone behind your software, in one place
01
OEM & supplier records
Maintain OEM and supplier details, contacts, contract and support references for each software title.
02
Coordination log
Record every interaction with third-party suppliers and OEMs (queries, escalations and commitments), so licence and support history is never lost.
Support & Maintenance Linkage
A full change history for every software asset
01
AMC & support contract linkage
Link each software asset to its support or maintenance contract, with coverage dates, provider and service terms.
02
Update, upgrade & patch history
Record updates, upgrades, patches, bug fixes and major functional changes against each software asset, giving a complete version and change trail.
How it works
The governed asset change cycle
Every transfer, addition or change follows the same path, so nothing moves without approval and nothing goes back into service without a test.
Procure
Capture
Record
Entitlement
Allocate
Users
Monitor
Utilisation
Maintain
Upgrades
Renew
Retire
Business outcomes
What SAM delivers
01
Audit-ready compliance
Know your licence position for every title, at any time.
02
Lower software spend
Find unused licences and right-size them at renewal.
03
No lapsed licences
Validity and renewal alerts keep critical software covered.
04
Traceable change history
Every patch, upgrade and fix is logged against the asset it changed.