Hardware · IT Asset Management
Hardware Asset Management (HAM)
Every device, server and network component. One governed record, from receipt to disposal.
HAM keeps a single inventory of hardware, software, application and network assets across data centres, recovery sites and every service location. It controls stock and spares, forecasts demand, and governs each move, addition or change through approvals. Maintenance history stays linked to the asset it belongs to.
What is HAM
Hardware that is accounted for, located and ready
Hardware Asset Management is the part of ezAtlas IT Asset Management that covers physical IT assets: what you own or lease, where it is, who holds it, what condition it is in and what supports it.
HAM covers more than a list of devices. It runs the operations around the register: stock coming in and going out, spares on hand, planned moves and changes, testing after a change, and disposal at end of life. Each step has an approval and evidence on record.
Data centre to service desk
Primary data centre, disaster recovery and every branch, field or service location in one register.
Governed, not just recorded
Transfers, additions and changes follow an approved schedule and specification.
Maintenance stays with the asset
AMC, support contracts, incidents and problems are recorded against the asset they affect.
SOLUTION AREAS
Two Asset Categories. One Operational Platform.
Different asset environments. One governed operational platform.
Inventory & Stock Control
One register, one accountable owner for stock
01
Consolidated asset inventory
Hardware, software, application and network assets held in one inventory, with specifications, location and custody for each.
02
Stock in & stock out
Every asset entering or leaving a site is recorded, with custody handover and a named stock owner.
03
Spares management
Track spare stock and availability by asset type and location. Replenishment thresholds raise alerts before a shortage affects operations.
Planning, Forecasting & Reporting
See what you will need before you need it
01
Asset demand forecasting
Forecast future asset requirements and publish them as scheduled reports for planning and budgeting decisions.
02
Inventory gap analysis
Assess inventory against plan to find procurement and supply gaps. Exception reports run monthly or on any schedule you set.
03
Movement & change forecasts
Plan upcoming transfers, movements and changes ahead of time. Each activity closes with a completion report once it is done.
Change Governance & Logistics
Every transfer, addition and change, approved and scheduled
01
Approval workflows
Asset transfers, additions and changes go through configurable approvals. The schedule, specification and location change are approved before any work starts.
02
Logistics, dispatch & receipt
Record logistics tasks for each movement. Dispatch and receipt confirmations keep the asset traceable while it is in transit.
03
Disruption-free scheduling
Schedule activities with an impact assessment and continuity checklist, so moves and changes do not interrupt live operations.
Restore, Test & Accept
Prove the system works after every change
01
Operational restoration
After a change, track restoration tasks, validate data and applications, and log coordination with third parties until operations are confirmed restored.
02
Post-change testing & acceptance
Record tests on new or changed assets, integration validation and results, and keep the acceptance evidence against the asset.
Maintenance & Support Linkage
Service history that follows the asset
01
AMC & support contract linkage
Link each asset to its AMC or support contract, with coverage dates and service provider.
02
Incident & problem history
Incidents, problems, maintenance visits and fixes are recorded against the affected asset, giving a full service record for each device.
Authorised Disposal
End of life with evidence
01
Disposal workflow
When a change retires an asset, it goes through authorised disposal approvals in line with applicable regulations.
02
Sanitisation & certificates
Data sanitisation evidence, handover records and disposal certificates are attached to the asset record as a permanent audit trail.
How it works
The governed asset change cycle
Every transfer, addition or change follows the same path, so nothing moves without approval and nothing goes back into service without a test.
Forecast
Demand
Request
Transfer
Approve
Schedule
Schedule
Assessment
Dispatch
Logistics
Restore
Data
Test
Integration
Report
Completion
Business outcomes
What HAM delivers
01
One trusted inventory
Every hardware and network asset across all sites is in one up-to-date register.
02
No surprise shortages
Spare thresholds and demand forecasts warn you before stock runs out.
03
Controlled change
Approved, scheduled moves keep live operations running without disruption.
04
Audit-ready evidence
Approvals, tests, maintenance and disposal certificates are recorded for every asset.